School Registration Software

Sunday, November 8, 2020 Blog post author: Lauren Lauren
School Registration Software

Registering Language Students Online

In this article, we'll take a look at some basic information about school registration software. Whether your language school is operating online or in-person, school registration software is probably something you should be considering if you don't already have it. When it comes to managing your language school online, it can sometimes feel a bit overwhelming when faced with all of the different software options - school registration, videoconferencing, billing, and other administrative tasks - there's an app for everything! Not to worry! There are a number of school management software systems which keep all of these services in one place. In this article, we'll take a look at:

  • What is school registration software
  • Why use school registration software
  • What is the best school registration software your language school?

What is School Registration Software?

School registration software is software which helps you to enroll your students in courses without them having to come to the school in person. As more and more schools switch to online learning models, school registration software is becoming an essential part of your Customer Relations Management. Generally speaking, school registration software allows you to gather the necessary information from your new student (name, address, and course selection), and allows you to process payments in order to confirm registration (this can be in the form of a downpayment or a complete payment of fees).

Often times, school registration software is part of a larger school management software system. With Demiks school management software, school registration software is part of our language school management software. This means you don't have to worry about dealing with one program for registration and another for managing your classes, assigning teachers, and other adminsitrative tasks like tracking payments.

Why Use School Registration Software?

If your language school or language centre is currently teaching online, you are probably spending a lot more time in front of your computer trying to organizes your upcoming courses. You have probably developed a great website for your language school and are attracting new customers for your online language classes. But when it comes to registering new students, as yourself this: how many different steps am I taking (or how much time am I spending) just to register one number student?

Registering a student involves 1) getting the student's information 2) assigning the student to a class 3) invoicing the student 4) processing a payment of deposit 5) tracking the receipt of payment 6) confirming registration with the student and the teacher. If you are sending one request to the student for information, opening a program to assign the student to a specific class, manually drafting an invoice for the student, sending a payment request to the student, processing the payment through third-party payment processing software, opening a spreadsheet to track the payment, drafting a confirmation for the student, then drafting a class list to send to the teacher, you are spending A LOT of time registering your students for a language class. Not only are you spending a lot of time, but your information is all over the place.

School registration software will allow you to streamline the process of enrolling new students so that they can go from discovering a course offering to taking that course in the most efficient manner possible - for you and the student. At the end of the day, administrative tasks can't be avoided, but they can be easier, which means you'll have more time to make your language school the best it can possibly be. It will also help you to avoid misplaced or lost information.

What is the Best School Registration Software for your Language School?

When it comes to school registration software, you have a lot of options. To help you get started, here are our top three recommendations for school registration software for your language school:

  1. Demiks: Demiks provides a full school management software system designed specifically for language schools. This school management software provides everything you need for school registration (including integration with your own website and integration on the Demiks Language School Marketplace - which means your school has increased visibility and more sales channels for prospective students). If you are looking for school registration software which will also allow you to do things like book and distribute joining information for your online classes, help you market your language school, and provide you with a good CRM software specific to language schools, Demiks is the best school registration software for you.
  2. JotForm: If you are looking for simply the basics (an electronic registration form), JotForm may be an interesting school registration software solution for you. While it won't help you assign or manage registrations, JotForm allows you to create online forms specific to your needs (so in this case, a registration form). The software will collect responses from the forms and send them to you by email and/or input them into a document. They also have payment processing integrations available so the forms you design can process payments.
  3. Cheqdin: Cheqdin is registration software designed with schools for young children in mind. This software allows you to create registration forms for your classes as well as waivers and consent forms which are required in some educational settings. Like Demiks, Cheqdin also has CRM software available for schools.
Blog post author: Lauren
Lauren
Lauren Clinton is an English language instructor, PR consultant, translator, and editor based in Montreal. She has lived, learned, and played music all around Canada and beyond.

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