Class Management

You form a class when a group of students pay for a course. The class starts on a specific date at a physical or virtual place and it’s taught by a designated teacher. Some schools might call this a “Group” or “Course” but those terms have different meanings in Demiks.

Add a Class

To add a class in Demiks Admin

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the “Add” button on the top right corner;
  3. Enter a title (a meaningful code for your class), pick a course from the list and other information;
  4. Click on the “Save” button on the top right corner.

By default a class is in draft mode. A draft class

  • will NOT appear on the teacher’s list of classes in Demiks Teacher platform;
  • will NOT appear on the list of available classes for online sales on Demiks Marketplace;
  • It’s NOT possible to create sessions or manage class attendance for a draft class.
But
  • It’s possible to assign a teacher to a draft class;
  • It’s possible to assign students to a draft class;
  • It’s possible to send group emails to the students in a class.

Confirming a class is irreversible.

Edit a Class

To edit a class on Demiks Admin

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the class title you want to edit;
  3. Make the modifications;
  4. Click on the “Save” button on the top right corner.

Delete a Class

You can only delete classes with no students. If the class has ended, it’s better to archive the class it to keep the records for future references. To delete a class on Demiks Admin

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the class title you want to delete;
  3. Click on the “Delete” button on the top right corner;
  4. Confirm the delete action.

Confirming a Class

Confirming a class is for when the teacher is available, there is a physical or virtual space available for the class.

The school’s policy about the number of students might differ from school to school. Some schools only confirm a class when there are enough students registered. Some schools confirm empty classes and publish them for online registration. Make sure your school’s policy is clear to your team.

To confirm a class you need to finish the details of the class. The required pieces of information to confirm a class are

  • class title;
  • course;
  • start date;
  • number of sessions;

Some of the class functionalities are available only after the class is confirmed.

To confirm a class in Demiks Admin

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the class title you want to confirm;
  3. Click on the “Confirm” button on the top right corner;

Duplicate a Class

To duplicate a class in Demiks Admin

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the class title you want to duplicate;
  3. Click on the “Confirm” button on the top right corner;

The original class stays untouched. The new class will be a copy of the original class with the following changes

  • the title will be “copy of [original class name]”;
  • the new class will be in draft mode;
  • the new class will NOT be published;
  • the new class will not carry the list of students from the original class;
  • the new class will not carry the list of sessions from the original class;
  • the new class will not carry the history of attendance from the original class;
  • the new class will not carry the communication history from the original class;

Archive a class

To archive a class on Demiks Admin

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the Class you want to archive;
  3. Click on the “Archive” button on the top right corner;

Generate Class Sessions

Creating the sessions(dates) of a class is possible only after confirming the class. To add a session

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the Class you want to add sessions to;
  3. On the right hand pane, open the “Sessions” tab;
  4. Click on the “Add a new Session” button at the top left corner;
  5. In the pop-up window, pick the date, start time and end time for the session;
  6. Click on the “Add” button;
  7. The window stays open until all the sessions are added;
  8. Click on the “Close” button.

To add multiple sessions according to a start date and the class schedule

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the Class you want to add sessions to;
  3. On the right hand pane, open the “Sessions” tab;
  4. Click on the “Add Multiple Sessions” button at the top left corner;
  5. In the pop-up window, pick the date and the number of sessions you want to add;
  6. Click on the “Add” button. The sessions will be added based on the class schedule.

Cancel a Session

To cancel a session on Demiks Admin

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the Class you want to cancel one of its sessions;
  3. On the right hand pane, open the “Sessions” tab;
  4. Find the session you want to cancel and click on the “Cancel” button next to it;
  5. In the pop-up window, indicate if you want to make up for this cancelled session;
  6. Add a note on the reason why the session was cancelled;
  7. Click on the “Cancel this Session” button.

Assign Students to a Class

To add a student to the class

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the Class you want to assign a student to;
  3. On the right hand pane, open the “Students” tab;
  4. Click on the “Assign Students to the Class” button at the top left corner;
  5. In the pop-up window, filter the list of students and click on the student you want to assign to the class.

There are other ways to assign a student to a class

Class Attendance

The class management is integrated with Demiks Teacher. Teachers are able to see their classes and do class attendance. The records of class attendance is available in Demiks Admin for the administration team. The administration team is also capable to do the class attendance or edit what the teacher’s done. To do class attendance on Demiks Admin

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the Class you want to do attendance management for;
  3. On the right hand pane, open the “Attendance” tab;
  4. On the list, click on the double-check-mark icon in the header of the session you want to manage the attendance for;
  5. Enter or edit the summary of the session (notes, record of work, ...);
  6. For each student, pick the right attendance status;
  7. Feel free to add internal notes for the teacher and the administration team or a note for the student;
  8. Click on the “Save” button;

Send Group Emails to a Class

It’s possible to send an email to all students in a class. To send group emails

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the Class you want to send the email to;
  3. On the right hand pane, open the “Communication History” tab;
  4. Click on the “Send Group Email” button at the top left corner;
  5. In the pop-up window, enter a subject, the email message and an internal note for yourself and your team;
  6. The {StudentName} will be replaced by each individual student’s name to make the email more personal but feel free to replace it with a generic greeting;
  7. Click on the “Send” button;

Important: This functionality is for your convenience and it should NOT be used for sending urgent or emergency emails.

Set a Reminder for a Class

Following up with class in a timely manner improves your retention rate. To set a reminder to follow up with a class on Demiks Admin

  1. Open the list of classes from Menu > Classes > Classes;
  2. Click on the class you want to follow up with later;
  3. On the right pane, click on the “Set a Reminder” button;
  4. A pop-up window opens, pick the date you want to follow up;
  5. Write a note to remind yourself what the next step is;
  6. Click on the “Save” button.