Setup and Configuration

Setting up Demiks Admin for trying at your school takes minutes. All you need is to go through a wizard that asks you the minimum information you need to start testing Demiks Admin.

You’ll be asked about the currency of your country, at least one course and some information to display on your invoices. Once you go through these steps, you can start using Demiks Admin to see if it fits all the requirements for your school.

But setting your school up for real use needs more configuration. The following is a list of things to set up.

  • School contact information
  • List of courses and syllabus
  • Terms and cancellation policy
  • Sales taxes if applicable
  • School branding for your invoices and integrations
  • School basic information like physical rooms
  • Integration with other platforms
  • Invite your team to use Demiks Admin
  • Setup your courses for selling on Demiks Marketplace

Looks like a long list but in practice, it takes less than an hour to set up your school.

Configuring Courses and Syllabus on Demiks Admin

You need to add your courses in order to be able to add them to your invoices. This very same course list could be used in other places. For example, it will be displayed on your website, if you integrate Demiks lead generation with your website.

Click on the courses on the left sidebar menu or from “top menu > settings > courses” to add, edit and configure your courses.

School Settings

To configure your school, go to the settings page by clicking on “Menu > Settings > Settings”.

On the left side of the settings screen you can update the school’s contact information, currency, time zone and terms & cancellation policy.

On the right side of the settings page you see multiple tabs. The first one is for branding. Upload your logo by clicking on change so Demiks Admin uses your logo to brand your online and digital footprint. For example, your logo appears in all emails you send to your students.

The cover image is important in case you want to market your courses on Demiks Marketplace.

The slug is like your handle on social networks. You can use it for easy access on Demiks marketplace. It's also used for integration with your own website.

School Taxes

In many countries language courses are tax exempt, at least for the local students. You can configure your school taxes in Demiks Admin or leave it if you don’t need it at all.

First step is to create a list of possible taxes you might charge in “Menu > Setting > Sales Taxes”. Adding a new tax you will notice a couple of options you can configure your taxes with.

  • You may want to enter your official tax number, issued by the government, and include it in your invoice. Some countries require that as a general trading standard.
  • Compound tax is for countries that have two or more taxes and some of them are calculated based on the subtotal of the invoice + other taxes applied to the subtotal.
  • By marking a tax as your default tax, the system automatically loads the tax for you when you issue an invoice.

Another functionality that helps you reduce human error is to define your courses as taxable. Sometimes you have courses that are subject to tax and others are not. By marking them in the course settings, the system manages that for you whenever you add those courses to an invoice.

Once you have all the taxes you need and you mark your taxable courses, you can issue invoices with peace of mind. Everytime you pick a taxable course in the invoice, the system loads the proper taxes for you and does all the calculations.

Your School’s Basic Information

Some information such as “language levels” is being used across the application. You can add them on the spot when you need them but also you can add them all in “Menu > Settings > Settings” all at once.

For each item there is a list that displays the title and the status of that item. You can add, modify, archive or activate each item.

You are not able to delete the basic information because they might be in use. If you don’t want them to appear on your lists anymore, you can just archive them.

It’s IMPORTANT to remember not to rename the basic information if they have changed. Let’s take an example of “Room”. Your school’s address and physical building has changed so you have different classrooms now. Instead of renaming the old room names, we recommend archiving them and creating new rooms. This way you keep the history of the room your classes used to take place while using new rooms for your new classes.

Integration with other platforms

Demiks offers integrations with other platforms you might be using. These integrations are to simplify your daily tasks and reduce the amount of repetitive work.

Invite your team to use Demiks Admin

Seamless teamwork is key to success. Invite your school administration team to Demiks Admin to empower them working together more efficiently. You want your team to have all the registration, payment information along with the communication history when interacting with a student.

Invite your team by going to “Menu > Settings > Users” and adding a new user.

The email is very important. We will send an email to that email and the user should join by creating an account using the same email.

You can pick a language and one or more roles for your new user. The new user will have access to the system’s functionalities based on the roles you assign here.

When a team member leaves your team you just need to archive them so they lose access to the software.